ZepixoZepixo vs Bonsai
Bonsai prices per user; Zepixo prices per workspace. For one freelancer the two are close. For a five-person studio, Bonsai Essentials is about $95 a month billed annually, where Zepixo is $9.90 with ten seats included. Bonsai is the stronger product for tracking time and expenses.
Bonsai pricing checked on 4 September 2026 from their pricing page. Prices change — verify before deciding.
Pricing model◆
Free plan◆
Entry price◆
Proposals & invoices from◆
Cost for 5 people◆
Payment cut◆
Time tracking◆
Expense & income tracking◆
Contracts & e-signature◆
Projects & boards◆
Mobile apps◆
Custom domain◆
Side by side
| Zepixo | Bonsai | |
|---|---|---|
| Pricing model | Flat, per workspace | Per user, per month |
| Free plan | Yes — 10 seats included | None. 7-day trial |
| Entry price | $0 | $15/user/mo, or $9/user/mo annually |
| Proposals & invoices from | $0 | Essentials — $25/user/mo, $19 annually |
| Cost for 5 people | $0 free with 10 seats · Pro $9.90/mo or $99/yr | ≈$95/mo annually on Essentials |
| Payment cut | None — your Stripe, your rate | Processing fees vary by method |
| Time tracking | No | Yes, from Basic |
| Expense & income tracking | No | Yes, from Essentials |
| Contracts & e-signature | Proposal acceptance only | Yes |
| Projects & boards | Yes — lists and boards | Yes, plus Gantt on Premium |
| Mobile apps | No | iOS and Android |
| Custom domain | $5/mo add-on | Not offered |
Which one should you use?
Choose Bonsai if…
- You bill hourly and need time tracking joined to the invoice — this is the thing Bonsai does that Zepixo simply does not.
- You want expense and income tracking for tax, in the same tool.
- You work from a phone often enough that native iOS and Android apps matter.
- You are one person, where per-user pricing is at its most competitive.
Choose Zepixo if…
- You have a team. Per-user pricing punishes growth; ten seats here are free and the eleventh is $3.
- You bill fixed project fees rather than hours, so time tracking is not the centre of the job.
- You want payments on your own Stripe key with no third party in the money path.
- You want proposals and invoices on the free plan rather than on a $19–25 per-user tier.
What Bonsai does that Zepixo does not
Written plainly because you will find out anyway, and it is better to find out now than three weeks in.
- Time tracking and timesheets
- Expense and income tracking
- Contracts with e-signature
- Native iOS and Android apps
- Gantt charts
Questions
Zepixo and Bonsai, answered
For anything above one person, considerably. Bonsai charges per user, and proposals and invoices start on its Essentials tier at $19 per user per month billed annually — about $95 a month for five people. Zepixo is $9.90 a month for the workspace with ten seats included, and its free plan already covers proposals and invoices.
No. If you bill by the hour and want the timer attached to the invoice, Bonsai does that and Zepixo does not. Zepixo is built around fixed-fee project work, where the proposal sets the price and the invoice inherits it.
No. Bonsai offers a seven-day free trial with full access, after which a paid plan is required. Zepixo's Starter plan is free permanently and includes ten seats.
Zepixo, on cost, if the work is fixed-fee projects — per-user pricing gets expensive quickly and ten seats are included free. Bonsai, if the studio bills hours and needs time and expense tracking, which Zepixo has no answer for.